|
The
collection of open
documents is the
workspace. You can
not only open and
save documents
individually (using
File, Open or
File, Save),
but you can also
save the collection
of open documents as
a workspace (a .Work
file). You can
therefore, create a
workspace for each
thread of activity -
for example, a
workspace for each
project, or a
workspace for each
report.
Workspaces not only
allow you to
maintain multiple
threads of activity,
but also allow you
to switch between
related groups of
documents quickly
and easily. A
workspace can
contain multiple
layers, and each
layer can contain
multiple documents.
For example, the
workspace can be
divided into layers
with each layer
containing related
documents. Then, you
can simply click on
the buttons along
the bottom of the
screen to activate
the desired layer.
Move documents from
Layer to Layer by
dragging and
dropping using
either the Layer
Manager or the
Layer Bar.
A
workspace might look
like this*:
Layer1
(Competitive
Analysis)
Competitive
Matrix.xls (Excel
spreadsheet that
contains analysis)
www.ford.com/ar
(Web page that
contains Ford's
annual report)
www.gm.com/ar.htm
(Web page that
contains GM's
annual report)
Layer2
(News)
www.wsj.com/ar
(Web page that
contains today's
Wall Street
Journal)
www.lemonde.com
(Web page
containing today's
Le Monde
newspaper)
WSJStory.zhtml (An
old WSJ story web
page archived with
Research-Desk)
Layer3
(Presentation)
Annual Report.doc
(Word document for
editing annual
report)
Financial
Analysis.xls
(Excel spreadsheet
that contains
analysis)
Presentation1.ppt
(PowerPoint
presentation)
The entire workspace
is self-contained
and can be saved for
later use or even
emailed.
Collaboration on
complex tasks is
easy because
collaborators can
email whole
workspaces. That not
only eliminates the
requirement of
emailing each
document separately,
but also preserves
the organization of
the workspace.
*Research-Desk Web
users can only have
web pages in their
workspace. Microsoft
Office features
require
Research-Desk
Professional.
More... |
